Vendor Information for Christmas Gift Shows

Vendor Update:  Both shows are full as of September 23. We are still in the process of sending confirmations. For vendors that submitted their registration after we reached capacity, we will contact you about being on our waiting list.

To allow for the greatest number of participants, each individual (or group) may book space for one day only.

Submitting a registration form does not guarantee space in either show.

Registration Form and Material:  Vendor information is available on our website Mid-July.  Vendors on our mailing list will receive registration form and information via email or letter (if no email is available) Mid-July.

Registration Opens:  August 1 - No registrations will be processed prior to this date.  Registrations will not be accepted over telephone or email.  Form and payment must be mailed to the address on the registration form to be considered for a space.

Confirmations:  Beginning in September, vendors that have been granted a space will receive an email confirmation or a post card (vendors without email).  Vendor payment will not be processed unless vendor is given a spot, so there may be a delay in the check clearing your bank.  Usually the confirmation is sent and the check is then deposited.

Show Capacity:  If the selected show is full when your registration form is received, you will be contacted via email or phone to have the option to change weeks (if other week has availability) or be put on a waiting list.

Vendor Letter and Registration Form:  Click HERE for the current vendor information and registration form.

Emailciviccentercraftshow@gmail.comfor additional information.

Booth Rental Information

  • $80.00 per space if submitted by October 1.
  • $90.00 per space after October 1.
  • Limit of two spaces per individual or group (each space is 10’ wide and 8’ deep).
  • Registration form must include fee (check or money order).
  • There will be a charge for any returned checks and subject to collection if the Board is not reimbursed as requested.
  • Two chairs and one 8’ x 2.5’ table will be provided per space.
  • Food vendors must contact the City/County Health Department at 406.447.8361 or 447.8352 (Mon. – Fri. 1 - 5 PM) two weeks prior for either a short term permit or license.
  • The Civic Center is a smoke-free facility.
  • Vendors are responsible for any display equipment and merchandise. The Civic Center Board is not responsible for loss, theft or damage.

Set-up and Sale Day Information

  • The Helena Civic Center is located at 340 Neill Avenue in Downtown Helena, Montana.
  • Friday set-up is included in registration fee and is available from 3:30 - 7 PM only (please indicate set-up preference on registration form).
  • Saturday set-up begins at 7 AM and must be completed by 9 AM.
  • Sale is open to the public from 9 AM - 4 PM each Saturday. Displays are to be kept in place until sale closes.
  • Vendor parking is available at the Great Northern Town Center Parking Garage and is free on weekends beginning Fridays at 8 pm. You will be charged for parking if you enter the garage before 8 pm Friday. Please move your vehicle(s) from Civic Center area prior to the start of the sale for shoppers. Note: Vehicles without handicap passes may be ticketed if parked in designated handicapped parking.
  • Two free admissions per space for workers (additional workers must pay $3 admission). Spaces will be designated by number and are non-transferable. Failure to comply with your assigned space constitutes grounds for removal. The Chairperson has full authority in any cases of noncompliance, and the Chairperson’s decision is final. For Fire/Safety concerns proper aisle ways must be maintained at all times. Merchandise will not be allowed next to, or on the railings of the mezzanine.